The workplace has undergone a drastic change, and so has the way companies need to move their data. Wondering how those two points are connected? Let’s dig in.
It’s clear that remote work is here to stay: Just over a quarter (26%) of U.S. employees are currently working remotely, and a staggering 36.2 million Americans will work remotely by 2025. Naturally, this huge influx of remote (and hybrid) workers has necessitated changes in IT infrastructure. It has changed how people work, engage with their corporate databases and applications and what they expect from their corporate technology infrastructure.
In the past, companies migrated their data every four or five years when they refreshed their storage infrastructure. CIOs and storage experts now think differently about how data centers are built and optimized. Important questions all companies should consider are: Does it make sense to build out storage capacity ahead of the need? Do we really plan to have our databases and applications hosted on-premises over the next five years? One CIO recently told me, “If you aren’t talking about your future in the cloud, you aren’t paying attention.”
The Need to Migrate Data More Frequently
The shift toward a more flexible storage architecture, even in a hybrid cloud environment, has created the need to migrate data much more frequently, fueling the demand for data mobility. Robust data mobility is essential in today’s world: Companies need to securely and efficiently move their data to accommodate a strategy that accommodates both on-premises and cloud; even multiples of these. Data mobility constraints can’t dictate the success of an organization’s digital transformation. Moving data to the best location based on an organization’s goals—whether they’re related to cost, manageability, performance or some other factor—is critical.
Another critical factor to consider regarding data mobility: The data must always be accessible to the end user, regardless of when or where it’s moving. In the age of remote work, people are working based on their own unique schedules, so data must be accessible at all times.
In fact, data from Microsoft recently revealed that 30% of its employees choose to work at night. Gone are the days when systems could be offline for data migration during “non-working hours.” Remote work demands continuous data access so employees can stay productive and work at their convenience.
With this in mind, here are three key steps companies can take to achieve data mobility.
1. Strategy
When determining where to store data, consider who will need access to the data, what performance level will be required and what the cost will be for each data storage location. Is everything best contained in a single public cloud? Is a multi-cloud strategy or a hybrid cloud storage environment a better approach? We often talk about data mobility and data migration interchangeably, but not all data migration solutions can continuously move data between storage environments.
Organizations must also determine how they will move their database and applications to the new environment. If this step isn’t addressed during the strategy stage, it can become an afterthought and create problems down the road.
2. Deployment
Once an organization has determined which storage environment best fits its needs, it’s time to move the data from its source to its destination. A single, one-time migration involves moving the data from its current location to a new location and stepping away until the next migration. Data mobility solutions are ideal when data needs to move back and forth, requiring data mobility solutions (e.g., moving from on-premises to a multi-cloud environment).
During this step, organizations must ask the following questions and plan accordingly to minimize any negative impact: How long will this migration take? How secure is the data in transit from source to destination? How disruptive will the transition be to end users? What will the impact on the organization be? How much manual effort is required?
Sometimes moving data can make applications sluggish, affecting productivity and resulting in workers overloading the help desk with inquiries about what’s happening. Data migration tools can help organizations tackle deployment efficiently, securely and without disruption to end users (again, continuous data access is vital).
3. Assessment and cutover
After the data has arrived at its new destination, it’s time for the cutover process (i.e., running the application in its new location and removing the old storage). Cutover is when problems can arise if everything isn’t mapped correctly. Organizations need protections in place to ensure there is no risk to their operations should something go awry during the process. Additionally, minimizing the impact of this transition for end users is vital, so organizations should also be doing whatever they can to reduce downtime.
Companies can consider leveraging a data mobility tool that can synchronize in the background without impacting users. So, while users are still working on the old site, new infrastructure can be updated simultaneously, requiring just seconds to minutes of cutover. This time can be planned for off hours so that it’s minimally disruptive and doesn’t require notifying employees.
The technology landscape is constantly changing, and so are storage vendors’ offerings. Companies need solid data mobility to pivot at a moment’s notice to take advantage of newer, better and more cost-effective capabilities. Data mobility gives companies the flexibility to stay competitive, and data migration tools that allow continuous data access keep workers productive.